Frequently Asked Questions

You can ask the AI anything related to your bookkeeping. It learns from your data and activity inside Facturaz, allowing it to provide personalized advice, explanations, and insights to help you manage your finances more effectively.

Yes. You can lock POS mode to keep your administration secure when leaving it unattended. Simply set a unique 4–6 digit PIN to restrict access. Only users with the PIN can unlock the POS.

Yes. When you create orders using the POS view, Facturaz automatically generates simplified invoices that don’t include client details. These invoices are fully compliant with Verifactu and are securely stored alongside your regular invoices inside Facturaz.

Yes. To ensure your intracommunity invoices are fully compliant, Facturaz automatically validates EU VAT IDs. When available, it also auto-fills missing company details such as the registered address and legal business name.

Yes. Facturaz validates your clients’ NIF numbers to help you stay compliant. If you only enter the NIF, the system can also auto-complete the registered business name for you reducing errors.

Projects let you track and organize your work for specific clients or tasks. For example, if you bill a client by the hour, you can log your hours under a project as you work. At the end of the period, you can automatically convert all logged time into a single invoice saving you time and ensuring accuracy. You can also export your logged hours for full transparency.

Facturaz uses advanced AI technology that intelligently reads and extracts data from the invoices and receipts you upload. It automatically fills in the correct fields so your expenses are stored and reported accurately inside Facturaz. Your data is processed securely and never shared with anyone.

Amortizable expenses are costs that can’t be fully deducted immediately because they provide value over several years. For example, an office chair or a computer is used for more than one year, so its cost must be spread out over time. Facturaz automatically applies the correct amortization rules for you.

Yes. With Facturaz, you can easily set up recurring invoices. The system automatically generates and sends them to your clients at your chosen frequency saving you time and ensuring you never miss a billing cycle.

Yes. With Facturaz, you can easily create intracommunity invoices. The system automatically applies the correct EU VAT rules and ensures your invoice includes all legally required details.

To register as an autónomo in Spain, you’ll need the following:

• DNI (for Spanish citizens) or NIE (for foreigners).
• Spanish address – required for tax and social security registration.
• Spanish bank account – used for payments and direct debits related to taxes and social security.

You don't have to be resident in Spain.

You’ll need an active Facturaz subscription to get your digital certificate via our platform.

You can request an official digital certificate directly through our platform for just €84 + IVA.

Yes. You can export and install it on multiple devices (computer, tablet, or phone). Make sure you keep a secure backup.

No. Cl@ve PIN is a temporary code you receive on your phone. A digital certificate is more secure, valid for several years and required for many official procedures.

The digital certificate is valid for 2 years and can be renewed online before it expires.

A digital certificate is a secure electronic file issued by an official authority. It serves as your official digital version of a DNI or NIE, allowing you to prove your identity online.

Deductible expenses are the business costs you can subtract from your income before tax. These reduce your taxable base, so you only pay IRPF on your actual profit. For example:

• Office rent or coworking space.
• Utilities, phone and internet (proportionally).
• Professional software or subscriptions.
• Travel or vehicle expenses for work.
• Webhosting and e-mail.

Everyone has a personal allowance that is not taxed.

• Age <65: €5500 per year.
• Age 65-74: €6700 per year.
• Age 75 or older: €8100 per year.

‍This allowance reduces your taxable income before applying the tax bands. Additional allowances exist for children, dependents or disability.

As an autónomo, you pay Social Security contributions each month. The amount is automatically charged to your Spanish bank account by TGSS on the last working day of the month.

In Spain, personal income tax (IRPF) is split into two components: a state portion and a regional portion determined by your autonomous community. The exact rates vary depending on where you live, but the figures below represent approximate averages across the country.

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The Tarifa Plana s a reduced Social Security contribution for new autónomos in Spain. Instead of paying the full contribution, you pay a lower fixed amount during the first year of registration.

• First 12 months: €80 per month.
• You can extend the discounted rate for another 12 months if your declared net income stays at or below the minimum wage (SMI 2025 = €16.576/year).
• After that: the cuota increases depending on your declared income.

It’s designed to make it easier and more affordable to start your business as a self-employed professional.

No. With Facturaz, you don’t need an additional accountant or gestor. The platform handles your invoicing and bookkeeping, and guides you smoothly through your tax filings.

Yes. You can work with clients anywhere in the world. As long as you spend more than 183 days per year in Spain, you are considered a Spanish tax resident. You can always issue invoices to clients outside of Spain.

If you decide to stop your activity, you must officially de-register with both Agencia Tributaria and Social Security. Facturaz can guide you through the deregistration process so you avoid extra charges or future tax obligations.

Yes. From July 2026, all autónomos in Spain must use Verifactu-compliant software to register their income. Manual tools like Excel, Word or Canva will no longer be accepted for invoicing.

Your obligations depend on your activity and income, but most autónomos must file IVA and income tax (IRPF) returns every quarter. With Facturaz, these filings are prepared automatically, so you don’t have to worry about deadlines.

Absolutely! Add your logo and pick your favorite theme color to make your invoices match your brand and look more polished.

IVA is Spain’s VAT. Standard rate 21%, some 10% or 4%. You collect IVA and settle with AEAT quarterly. Facturaz ensures the correct rate and prepares reports.

IRPF is Spain’s personal income tax. When autónomos invoice other Spanish businesses or professionals, they often need to withhold 7% or 15% from the invoice. The client then pays that amount directly to AEAT.

If your customer is in the EU with a valid VAT number, you don’t add IVA. Without a VAT number, you do. Customers outside the EU are usually exempt. Facturaz checks the VAT number and applies the right rule automatically.

From July 2026, all invoices must be sent in the Verifactu format (AEAT system). Facturaz already complies, so your invoices are 100% Verifactu-ready.

In Spain, an invoice must include: name/company, NIF/NIE, address, invoice number, date, description, prices, taxes (IVA/IRPF) and total. For invoices over €400, also the customer’s VAT/NIE/NIF/passport.

Yes. Facturaz applies the correct VAT rules and creates compliant intracommunity invoices.

Upload receipts as PDFs or photos, or simply forward them by email. Facturaz processes them automatically.

You can send unlimited invoices with your subscription. There are no limits or hidden caps.

Yes. Facturaz is designed to be simple and intuitive, even if you’ve never used accounting software before.

You can ask Raz things like: “How much did I spend on internet bills last quarter?” or “What are my total unpaid invoices?”

Raz is your built-in AI assistant that explains your numbers and answers financial questions.

Facturaz shows revenue trends, expense breakdowns, tax forecasts and profitability reports right in your dashboard.

Facturaz prepares the modelos and lets you submit them directly to AEAT with your digital certificate.

Yes, you need a digital certificate to file taxes and authorize us to handle your bookkeeping. You can use your own or request one directly through Facturaz.

Facturaz supports modelos 130 (IRPF), 303 (IVA), 349 (intra-EU operations), 111 (withholding tax), and 115 (rent).

Currently, you can send invoices in English and Spanish. More languages, including French, Dutch and German, will be added later on.

Yes. Facturaz automatically generates and sends invoices according to AEAT’s Verifactu rules.

Yes. Every update, improvement and compliance change is included in your monthly fee.

There’s no free trial, but you can explore our interactive demo to see exactly how Facturaz works before subscribing.

Facturaz includes invoicing, accounting tools, tax filing, time management and all updates, all for €44 per month + IVA. We are one of the most affordable providers in Spain offering such a complete package.

It brings invoicing, tax models, time management and real-time insights together in one platform.

For autónomos of every kind: designers, coaches, consultants, photographers, architects, therapists, tour guides and more.

Facturaz is online invoicing and accounting software for autónomos in Spain, fully compliant with Verifactu.