Frequently Asked Questions

Facturaz is online invoicing and accounting software for autónomos and SL's in Spain, fully compliant with Verifactu.

For autónomos and SL's of every kind: designers, coaches, consultants, photographers, architects, therapists, tour guides and more.

It brings invoicing, taxes, time management and real-time insights together in one platform.

To register as an autónomo in Spain, you'll need: DNI (for Spanish citizens) or NIE (for foreigners), a Spanish address for tax and social security registration, and a Spanish bank account for payments and direct debits. You don't have to be resident in Spain.

Facturaz includes invoicing, accounting tools, tax overview, time management and all updates, from €24/month + IVA for autónomos and €44/month + IVA for SLs. Pay annually and get 2 months free. We are one of the most affordable providers in Spain offering such a complete package.

Absolutely. Your account is free until you're ready to send your first invoice. Then it's €24/month + IVA for autónomos (€44/month for SLs) and you can cancel anytime.

Yes. Every update, improvement and compliance change is included in your monthly fee.

Yes. Facturaz is designed to be simple and intuitive, even if you've never used accounting software before.

You can send unlimited invoices with your subscription. There are no limits or hidden caps.

Currently, you can send invoices in English and Spanish. More languages, including French, Dutch and German, will be added later on.

Yes, you need a digital certificate to file taxes and authorize us to handle your bookkeeping. You can use your own or request one directly through Facturaz.

Upload receipts as PDFs or photos, or simply forward them by email. Facturaz processes them automatically.

Yes. To ensure your intracommunity invoices are fully compliant, Facturaz automatically validates EU VAT IDs. When available, it also auto-fills missing company details such as the registered address and legal business name.

Yes. Facturaz validates your clients' NIF numbers to help you stay compliant. If you only enter the NIF, the system can also auto-complete the registered business name for you reducing errors.

Yes. You can lock POS mode to keep your administration secure when leaving it unattended. Simply set a unique 4–6 digit PIN to restrict access. Only users with the PIN can unlock the POS.

Yes. When you create orders using the POS view, Facturaz automatically generates simplified invoices that don't include client details. These invoices are fully compliant with Verifactu and are securely stored alongside your regular invoices inside Facturaz.

Projects let you track and organize your work for specific clients or tasks. For example, if you bill a client by the hour, you can log your hours under a project as you work. At the end of the period, you can automatically convert all logged time into a single invoice saving you time and ensuring accuracy. You can also export your logged hours for full transparency.

You can ask the AI anything related to your bookkeeping. It learns from your data and activity inside Facturaz, allowing it to provide personalized advice, explanations, and insights to help you manage your finances more effectively.

Yes. Facturaz automatically generates and sends invoices according to AEAT's Verifactu rules.

Yes. With Facturaz, you can easily create intracommunity invoices. The system automatically applies the correct EU VAT rules and ensures your invoice includes all legally required details.

Yes. Facturaz applies the correct VAT rules and creates compliant intracommunity invoices.

Yes. With Facturaz, you can easily set up recurring invoices. The system automatically generates and sends them to your clients at your chosen frequency saving you time and ensuring you never miss a billing cycle.

Facturaz supports modelos 130 (IRPF), 303 (IVA), 349 (intra-EU operations), 111 (withholding tax), and 115 (rent).

Amortizable expenses are costs that can't be fully deducted immediately because they provide value over several years. For example, an office chair or a computer is used for more than one year, so its cost must be spread out over time. Facturaz automatically applies the correct amortization rules for you.

Deductible expenses are the business costs you can subtract from your income before tax. These reduce your taxable base, so you only pay IRPF on your actual profit. Examples include: office rent or coworking space, utilities, phone and internet (proportionally), professional software or subscriptions, travel or vehicle expenses for work, and webhosting and email.

Everyone has a personal allowance that is not taxed. Age <65: €5500 per year. Age 65-74: €6700 per year. Age 75 or older: €8100 per year. This allowance reduces your taxable income before applying the tax bands. Additional allowances exist for children, dependents or disability.

Absolutely! Add your logo and pick your favorite theme color to make your invoices match your brand and look more polished.

If your customer is in the EU with a valid VAT number, you don't add IVA. Without a VAT number, you do. Customers outside the EU are usually exempt. Facturaz checks the VAT number and applies the right rule automatically.

In Spain, an invoice must include: name/company, NIF/NIE, address, invoice number, date, description, prices, taxes (IVA/IRPF) and total. For invoices over €400, also the customer's VAT/NIE/NIF/passport.

IRPF is Spain's personal income tax. When autónomos invoice other Spanish businesses or professionals, they often need to withhold 7% or 15% from the invoice. The client then pays that amount directly to AEAT.

IVA is Spain's VAT. Standard rate 21%, some 10% or 4%. You collect IVA and settle with AEAT quarterly. Facturaz ensures the correct rate and prepares reports.

From 2027, all invoices must be sent in the Verifactu format (AEAT system). Facturaz already complies, so your invoices are 100% Verifactu-ready.

Facturaz shows revenue trends, expense breakdowns, tax forecasts and profitability reports right in your dashboard.

GestorIA is your built-in assistant that explains your numbers and answers financial questions.

You can ask GestorIA things like: "How much did I spend on internet bills last quarter?" or "What are my total unpaid invoices?"

Facturaz uses advanced AI technology that intelligently reads and extracts data from the invoices and receipts you upload. It automatically fills in the correct fields so your expenses are stored and reported accurately inside Facturaz. Your data is processed securely and never shared with anyone.

A digital certificate is a secure electronic file issued by an official authority. It serves as your official digital version of a DNI or NIE, allowing you to prove your identity online.

You can request an official digital certificate directly through our platform for just €84 + IVA.

The digital certificate is valid for 2 years and can be renewed online before it expires.

Yes. You can export and install it on multiple devices (computer, tablet, or phone). Make sure you keep a secure backup.

No. Cl@ve PIN is a temporary code you receive on your phone. A digital certificate is more secure, valid for several years and required for many official procedures.

You'll need an active Facturaz subscription to get your digital certificate via our platform.

Yes. From July 2026, all autónomos in Spain must use Verifactu-compliant software to register their income. Manual tools like Excel, Word or Canva will no longer be accepted for invoicing.

Yes. You can work with clients anywhere in the world. As long as you spend more than 183 days per year in Spain, you are considered a Spanish tax resident. You can always issue invoices to clients outside of Spain.

Your obligations depend on your activity and income, but most autónomos must file IVA and income tax (IRPF) returns every quarter. With Facturaz, these filings are prepared automatically, so you don't have to worry about deadlines.

If you decide to stop your activity, you must officially de-register with both Agencia Tributaria and Social Security. Facturaz can guide you through the deregistration process so you avoid extra charges or future tax obligations.

The Tarifa Plana is a reduced Social Security contribution for new autónomos in Spain. Instead of paying the full contribution, you pay a lower fixed amount during the first year of registration. First 12 months: €80 per month. You can extend the discounted rate for another 12 months if your declared net income stays at or below the minimum wage. After that: the cuota increases depending on your declared income.

As an autónomo, you pay Social Security contributions each month. The amount is automatically charged to your Spanish bank account by TGSS on the last working day of the month.